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Welcome to Independent Vetcare Ltd, part of IVC Evidensia. This notice explains how we collect, use, and protect information about you, who we may share it with, and the rights that you have. This notice covers most of the ways in which you will interact with us, through the website, in our practices, on social media or via our Apps.
If we need to use your personal data in different, or for reasons not covered by this notice, we will let you know. We will also update this notice from time to time.
Independent Vetcare Ltd (‘IVC UK’) is registered as a Data Controller with the Information Commissioner’s Office in the UK with reference number Z3212973. As part of the IVC Evidensia Group, our company also includes Pet Health Club, My Family Vets, VetsNow and Pet Drugs Online (PDOL) as well as other companies and brands.
Personal data processed by any company within the group will also be made available to other group companies where we need to - for example, to provide or support our services to you, where we are under a legal obligation, or if you have given us your consent.
IVC Evidensia has appointed a Data Protection Officer. If you have any questions about this notice, including any requests to exercise your legal rights, please contact them:
Where you use our websites and click on external links, or visit our social media pages, your personal data may also be processed by the providers of those services – for example Meta (Facebook) or Twitter. Those sites will collect further information about you for their own purposes, separately from IVC Group.
Where we also use the data they collect, IVC Group might also be jointly responsible with the other company for determining how and why your personal data is used, and making sure that it is protected.
Most of the personal data we collect is directly from you, as you use or request services from us, or get in touch. Technical information will be generated where you use our website, apps, or other online services.
Data that we collect may include:
We will collect this data so that:
If you do not want us to use some of your personal data, we may not be able to provide services to you – for example payment data or contact details.
We do not normally collect or use ‘special category’ data, such as religion, sexuality, or health data.
As well as using service providers to support our business, we might share information with other separate organisations who are also Controllers. This may include:
Where any part of our business is outsourced, sold, or merged, and where permitted by law, we will share your data with the new provider so that services can continue to be provided to you. They may use your personal data in the same way as set out in this policy. We will of course inform you of any such change and give you an opportunity to opt out of your data being shared with a new provider.
IVC Evidensia is multinational company, and some of our business processes may take place outside of your own country. We ensure that your data continues to be protected to the same standards by:
IVC Evidensia in Europe and the United Kingdom (UK) currently uses service providers in the following countries/regions:
We have security and other measures in place to help protect your data and limit how it can be accessed or used, and to identify and handle suspected breaches of personal data and other security threats.
We limit access to your personal data to those employees, agents, contractors, and service providers who have a need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality and other contractual terms to protect your data.
We will retain your data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax or reporting requirements.
Under the UK and EU data protection law you have some important rights available to you. In summary, these include:
Some of these rights may be limited in some circumstances, or subject to exemptions. If you want to exercise your rights, or to make a complaint, please complete a Rights request form or contact us at firstname.lastname@example.org.
If we cannot resolve a complaint as you would wish, you may also make a complaint to the UK Information Commissioner’s Office (ICO) via their website, or via your local EU regulator.
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